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Department of Applied Mathematics and Theoretical Physics

 

DAMTP Administration

ACADEMIC LEAVE

  • Academic and Study Leave

The Faculty Board asks that at least two term's notice is given when applying for Sabbatical Leave, using the (CHRIS/67) form. 

  • Short Leave

Short Leave requests for time away during Full Term (for between 2 - 14 nights) should be submitted to the Head of Department for approval BEFORE the period of leave takes place.  Permission is not needed for a period of leave less than 2 nights.

Please use the Short Leave form for these requests: (Docx).  Hard copies of this form are also available outside B1.31.

Requests for a period of short leave between 15 - 28 nights should be made to the General Board, via the Faculty Board, using the (CHRIS/67) form.

TRAVEL INSURANCE AND PEREGRINE FORESIGHT RISK ASSESSMENTS

Travel insurance is available through the University’s Group Business Travel Insurance Policy for employees and postgraduate students travelling away from the UK to carry out University activities. University activities would include overseas trips to attend University-related meetings and conferences or to carry out research. 

The University has recently migrated to using Peregrine Foresight for all risk assessments. Before you can organise your travel insurance, you will need to use this system to complete a risk assessment and wait for it to be approved. If you believe that your trip has a potentially high level of risk, please contact Rachel Plunkett damtpsec@maths.cam.ac.uk to discuss your travel plans.

Please note that in the event of a claim, the Department is required to confirm that a risk assessment was received before releasing funds.

Please use this link https://foresight.peregrine-rm.com/auth/login to log in with Azure ID as this links to your Raven automatically. You’ll be prompted to set up a profile (which you will only have to do once) with your personal details and then you will be able to start a new risk assessment. You can use the FCDO pages or the Peregrine internal links for reference on any country-specific information the system prompts you to fill out, and once you get to the insurance policy number prompt, you can type in ‘TBC’ as in the future there will be a way to link back to insurance automatically via the system. At the end select DAMTP Approvers from the drop-down menu. You will be notified automatically once the risk assessment is approved. If you have any questions about the process as you go through the steps feel free to get in touch via pa-damtpsec@maths.cam.ac.uk or travelrisk@damtp.cam.ac.uk. 

After you have an approved risk assessment, you should request University travel insurance as soon as possible after booking your trip by following the online registration process.  Cancellation cover is only available from the date of taking out the insurance.  

Some limited personal travel insurance that is incidental to the work trip can be covered by the insurance, please check to see if your proposed plans fit in with the limitations of the cover available  https://www.insurance.admin.cam.ac.uk/insurance-guidance/travel-insurance .  It is advised that anyone undertaking personal travel or wishing to participate in leisure or sporting activities on personal time whilst away from the UK should arrange their own insurance policy to ensure that they have adequate insurance coverage. Please note that the University’s travel policy does not provide a personal accident benefit payable to the employee.

Make sure your contact details (including emergency contacts) are up to date on the University HR system.

While on the trip, report any safety concerns to the department if necessary.

 

DISPLAY SCREEN EQUIPMENT (DSE) WORK STATION ASSESSMENTS

For Staff only

DSE Work Station Assessments can be carried out using this online tool: https://www.hse.gov.uk/msd/dse/assessment.htm

If you have any difficulties, please contact Alison Warrington, HoD PA -hodsec@damtp.cam.ac.uk

Alison can offer advice to staff who:

  • are experiencing problems with their backs / neck / wrists etc when working at their work station (desk), and carry out a full DSE Work Station Assessment looking at their desk, chair, keyboard, mouse, monitor and lap top set up, to see if there are any adjustments that could be made to alleviate the problems.
  • would just appreciate guidance on how to set up their work station (desk, chair, keyboard, mouse, monitor and lap top) in a way to prevent any problems arising.

In addition to this staff are recommended to read the following DSE guidance leaflets supplied by Occupational Health:

DISABILITY LIAISON OFFICER

The Department's Disability Liaison Officer (DLO) is Rachel Plunkett damtpsec@maths.cam.ac.uk - who can be approached by students, staff, and disabled visitors with questions and issues around disability.

EXPENSES CLAIMS

Please see information on the Finance and Grants internal web page for more information.

GENERAL INFORMATION

OTHER ADMINISTRATION SYSTEMS

  • CamCORS - Cambridge Colleges' Online Reporting System for Supervisions
  • CGSRS - Cambridge Graduate Supervision Reporting System
  • CamSIS - Cambridge Student Information System

SICKNESS

All employees should use the (CHRIS/62) form to report all sickness absences to their departmental administrator or head of institution.

After seven calender days' absence, you need a medical certificate from a doctor. 

Information on the University's Sickness Absence Policy is available on the Human Resources Division website.

 

STAFF REVIEW - ASSISTANT AND ACADEMIC RELATED

Staff Review and Development scheme (SRD):

STAFF REVIEW - RESEARCH STAFF

DAMTP launched a revised review scheme for Research Staff in November 2023 under the new title of the Career Support Scheme for Research Staff. Details of the scheme and associated paperwork are below. 

TELEPHONES

If you have any problems with your departmental phone please contact Katerina Pimstein, who is DAMTP's Telephone Liaison Officer (pa-damtpsec@maths.cam.ac.uk).

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